1. 1
   Go to Chart of Accounts page
2. 2
   Click "New Group" button (top right)
3. 3
   Enter Group Name (e.g., "Current Assets")
4. 4
   Select Account Type: Asset / Liability / Equity / Income / Expense
5. 5
   Click Save

1. 1
   On Chart of Accounts, click "New Account"
2. 2
   Enter Account Name (e.g., "Cash in Hand")
3. 3
   Enter Account Code (e.g., 1001 for first cash account)
4. 4
   Select Account Type: asset / liability / equity / income / expense
5. 5
   Select Sub-type: e.g., Cash, Bank, Inventory, Receivable, Payable, Revenue, COGS
6. 6
   Select Cash Flow Tag: Operating / Investing / Financing (for cash flow statement)
7. 7
   Select Account Group (parent category)
8. 8
   Enter Opening Balance if account already has a balance
9. 9
   Click Save

1. 1
   Click "New Journal Entry" button
2. 2
   Select the Account to debit or credit
3. 3
   Select Transaction Type: Receipts / Payments / Expenses / Transfers / Adjustments
4. 4
   Enter either the Debit Amount or Credit Amount (not both)
5. 5
   Enter a Description (be specific: "June rent — Shop 4B")
6. 6
   Enter Reference No. (invoice number, receipt number)
7. 7
   Set the Transaction Date (admins can backdate)
8. 8
   Select Cash Flow Tag: Operating / Investing / Financing
9. 9
   Click Save — repeat for the counter entry

1. 1
   Navigate to General Ledger — you will see a list of all accounts with current balances
2. 2
   Use the Type filter to narrow by account type: All / Assets / Liabilities / Income / Expense
3. 3
   Use the Search bar to find a specific account by name, code, or subtype
4. 4
   Click any account row to see its last 60 transactions with running balance

1. 1
   Click on the account to open its detail page
2. 2
   Use the date range picker (Start Date / End Date) at the top
3. 3
   Click Filter — the page shows only transactions within that period
4. 4
   The Period Balance shown is the net movement in the selected range

Use this to record any outgoing payment — supplier invoices, utility bills, loan repayments, etc.

1. 1
   Click "Make Payment"
2. 2
   Select From Account (the account being credited — e.g., Bank, Cash)
3. 3
   Select To Account (the account being debited — e.g., Accounts Payable, Rent Expense)
4. 4
   Enter the Payment Amount
5. 5
   Enter Description: who was paid and why
6. 6
   Enter Reference: supplier invoice number or receipt number
7. 7
   Set the Date of payment
8. 8
   Click Save — two ledger entries are created automatically

Use this to move money between two accounts — e.g., from Bank to Petty Cash, or from one bank to another.

1. 1
   Select From Account (money is going out of this account)
2. 2
   Select To Account (money is coming into this account)
3. 3
   Enter Transfer Amount
4. 4
   Enter Description and Reference
5. 5
   Click Save

• Lists all payment entries in reverse chronological order
• Search by account name, reference, description, or amount
• Filter by transaction type (Payments / Receipts)
• Click any row to see full transaction details
• Download all payments to Excel using "Download" button

Shows how much profit or loss was made over a period.

1. 1
   Select Start Date and End Date
2. 2
   Click Generate
3. 3
   Review the statement sections below

A snapshot of what the business owns (assets) and owes (liabilities) at a point in time.

1. 1
   Select the As-at Date (usually month-end)
2. 2
   Click Generate

Shows where cash came from and where it went during a period. Different from profit — a profitable business can still run out of cash.

1. 1
   Select the reporting period date range
2. 2
   Click Generate
3. 3
   Review the three sections of the statement

Lists all accounts with their total debits and total credits. The grand total of debits must equal the grand total of credits. Use this to check the books are balanced before generating financial statements.

1. 1
   Select the reporting period (Start Date / End Date)
2. 2
   Click Generate Trial Balance
3. 3
   Check the totals row at the bottom — Total Debits must equal Total Credits
4. 4
   If they don't match, find the unbalanced entry in the journal and correct it

A high-level executive dashboard showing total balances by account type (Total Assets, Total Liabilities, Total Equity, Total Revenue, Total Expenses), year-over-year comparisons, and KPI cards. Use this for a quick financial health check.

1. 1
   Click "Create Budget"
2. 2
   Enter Budget Name (e.g., "Q2 2026 Operations Budget")
3. 3
   Select Period Type: Monthly / Quarterly / Annual / Custom
4. 4
   Set Start Date and End Date
5. 5
   Set Status: Draft (not yet active) or Active
6. 6
   Click Save

1. 1
   Open the budget, click "Add Line Item"
2. 2
   Select the Account (e.g., Rent Expense)
3. 3
   Enter the Budgeted Amount
4. 4
   Add a Note if needed (e.g., "Based on lease agreement")
5. 5
   Click Add — repeat for each account you want to budget

1. 1
   Open a budget from the budget list
2. 2
   The budget detail page shows each line with:
   Budgeted — what you planned
   Actual — what was actually recorded in the ledger
   Variance — the difference (positive = under budget)
3. 3
   The % Used column shows how much of the budget has been consumed
4. 4
   For a printable report, click "Budget Report"
5. 5
   To export to Excel, click "Export"

Auto-calculates key financial health ratios from your ledger data. Select a date range and click Generate.

Project future cash flow and revenue based on historical data and your assumptions. Use this for planning, loan applications, and management presentations.

1. 1
   Navigate to Financial Simulator
2. 2
   The system loads actual historical data as the baseline
3. 3
   Adjust the growth rate, expense projections, and forecast period
4. 4
   Click Calculate to generate projections
5. 5
   Review projected revenue, expenses, and cash flow on the chart
6. 6
   Click Save Scenario to save the projection for later
7. 7
   Compare multiple saved scenarios side-by-side using Load Scenario

• Shows all card/online payments processed via Paystack
• View transaction volumes, amounts, and settlement dates
• Reconcile Paystack payouts against your Bank account in the ledger
• Identify transactions not yet settled or reconciled

The most-used daily report. Shows total collections by branch, by payment method (Cash, Momo, Card, Bolt), with transaction counts, tax collected, and discounts given.

1. 1
   Select Start Date and End Date
2. 2
   Select a Branch (or All Branches)
3. 3
   Click Generate
4. 4
   Review: Total Collected, Tax Collected, Discounts, Pending/Credit orders
5. 5
   Use Advanced version for cashier-level breakdown

Shows daily/weekly/monthly revenue over a period, broken down by product category and branch. Use for trend analysis.

1. 1
   Select the tax period (usually monthly for VAT filing)
2. 2
   Click Generate
3. 3
   Note the Total Tax Collected figure — this is your output VAT
4. 4
   Compare against your Tax Payable account balance in the General Ledger
5. 5
   When tax is remitted, journal entry: DR Tax Payable / CR Bank

Shows sales by cashier — useful for commission calculations, performance reviews, and cash accountability when staff is responsible for their own tills.